Wednesday, September 7, 2016

[Solution] Can I use conditional formatting across worksheets to indicate if the same name appears in more than one worksheet?

Can I use conditional formatting across worksheets to indicate if the same name appears in more than one worksheet?

I have a excel work book which has three worksheets.
Each sheet contains a different report.
I would like to implement a traffic light system that will show me if an individual appears in each report, e.g if Mr Smith is just on one report it he will show green or if he is in all three reports it will show red.
Is there a way of doing this? I imediately thought of conditional formatting but not having much luck on getting a rule in place.
Can anyone help?

Keys to the Problem Can I use conditional formatting across worksheets to indicate if the same name appears in more than one worksheet?

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My approach would be:
1) Make a Sheet (Sheet4) like screen capture below using subrountine listed below - note that it names a range as NameTable.
You will need to edit the last referecne in the subrountine that names the table.
2) Once the macro is run, on each Sheet select the range of names and use Condtional Formatting with formula such as
=VLOOKUP(A1,NameTable,2)=3 , etc
Note I have assume the names in the report are in colunm A - easy to fix.
Sample file 19Mar2013.xlsm can be found at
best wishes
Sub MakeTable()
    CopyCell = "A" & 2
    FirstRow = 2
    LastRow1 = Cells(Rows.Count, "A").End(xlUp).Row
    myrange = "A" & FirstRow & ":A" & LastRow1
    Worksheets("Sheet1").Range(myrange).Copy Destination:=Worksheets("Sheet4").Range(CopyCell)
    CopyCell = "A" & 2 + LastRow1
    FirstRow = 2
    LastRow2 = Cells(Rows.Count, "A").End(xlUp).Row
    myrange = "A" & FirstRow & ":A" & LastRow2
    Worksheets("Sheet2").Range(myrange).Copy Destination:=Worksheets("Sheet4").Range(CopyCell)
    CopyCell = "A" & 2 + LastRow1 + LastRow2
    FirstRow = 2
    LastRow3 = Cells(Rows.Count, "A").End(xlUp).Row
    myrange = "A" & FirstRow & ":A" & LastRow3
    Worksheets("Sheet3").Range(myrange).Copy Destination:=Worksheets("Sheet4").Range(CopyCell)
    CopyCell = "C" & 2
    FirstRow = 2
    LastRow4 = Cells(Rows.Count, "A").End(xlUp).Row
    myrange = "A" & FirstRow & ":A" & LastRow4
    Debug.Print myrange
    Worksheets("Sheet4").Range(myrange).Copy Destination:=Worksheets("Sheet4").Range(CopyCell)
    LastRow = Cells(Rows.Count, "C").End(xlUp).Row
    TableRange = "C2:C" & LastRow
    ActiveSheet.Range(TableRange).RemoveDuplicates Columns:=1, Header:=xlNo
    Worksheets("Sheet4").Sort.SortFields.Add Key:=Range("C2"), _
        SortOn:=xlSortOnValues, Order:=xlAscending, DataOption:=xlSortNormal
    With ActiveWorkbook.Worksheets("Sheet4").Sort
        .SetRange Range(TableRange)
        .Header = xlGuess
        .MatchCase = False
        .Orientation = xlTopToBottom
        .SortMethod = xlPinYin
    End With
    LastRowA = Cells(Rows.Count, "A").End(xlUp).Row
    DataRange = "$A$2:$A$" & LastRowA
    MyFormula = "=COUNTIF(" & DataRange & "," & "C2)"
    Debug.Print MyFormula
    LastRowC = Cells(Rows.Count, "C").End(xlUp).Row
    MyDestination = "D2:D" & LastRowC
    ActiveCell.Formula = MyFormula
    Selection.AutoFill Destination:=Range(MyDestination)
    Range(Selection, Selection.End(xlDown)).Select
    ActiveWorkbook.Names.Add Name:="NameTable", RefersToR1C1:= _
End Sub

Boot in Safe Mode:

  • Open Run command as previously described
  • Type MSConfig
  • Click on Boot tab
  • Tick Safe boot in Boot option
  • Select Network
  • Click Apply and OK
  • Reboot your system

Your system will boot in Safe mode with Networking. You may now try and open Windows Store and should not see any errors.

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